Sunday, April 1, 2012

25. Changes at State Archives


Some interesting developments during a state meeting late last year: (Italics are mine)

OVERSIGHT COMMITTEE ON PUBLIC RECORDS
Regular Meeting October 26, 2011

11-10-26-05
DIRECTOR'S REPORT
Jim Corridan stated ...there is a new roof on the Records Center and State Archives. The Department of Administration is modifying part of the space allocation on 30th Street so we will be losing some offices so they can put in a Department of Correction Parole Office in the building.

11-10-26-07
NEW BUSINESS
1. Fee for Use of Camera at Indiana State Archives
            Jim Corridan... presented... a motion they begin the process or authorize allowing a patron to pay a $20.00 daily use fee for the use of a digital camera without a flash at the State Archives with the caveat that the material they want to access meet the standard criteria where it is not a preservation issue and not a confidentiality issue and they would be appropriately filmed for the use of a patron.  
            Pam Bennett seconded the motion. Caroline Bradley asked if there would be a disclosure statement they would need to sign and Mr. Corridan stated everyone already signs one, and as a patron coming to the State Archives, you have to sign off agreeing to about 12 to 15 rules and so right now the rules state you cannot do this and this will be modified.. Mr. Corridan stated he does not think he has shared this with the Oversight Committee but the Archives hours are slightly reduced to the public, they are still there 8 a.m. to 4:30 p.m. (they are really there 7:30 a.m. to 5 p.m.) but the public hours are now 9 a.m. to 4 p.m... Mr. Corridan stated everything that is requested will have to be pulled by the staff, nothing is out in the public, and so if something is fragile, they will not make it available period, so it will not matter...
            Mr. Bonnet asked if these were documents that are not already scanned, and Mr. Corridan replied no and he would bet the percentage of items in the State Archives that are scanned are less than 1/10 of a percent. The collection is probably measured in the hundreds of millions of pages and we probably have maybe 50,000 or less that have been digitized.
            Mr. Bonnet asked if fee would cover staff time or is that miniscule, and Mr. Corridan stated it is in part to help offset the cost of the loss of copy revenue and the staff would have had to pull the documents in order for them to read it, so it is really more about the copying charge loss and we charge about $1.00 and we do not have to follow Department of Administration’s rules as long as the Oversight Committee passes fees and helps us recoup money to help pay for the Archives. W will insert the language that was discussed today into the current one to replace the one that says you cannot take digital pictures and a daily fee of $20.00 will be charged.
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So let us recap--the Archives office space and hours are shrinking, and ICPR is now graciously allowing us to use our own labor and our own camera to take photos of our own records for only $20 per day in order to digitize a miniscule percentage of documents, so they can recover the loss of copy charges at $1.00 per page. Aren't we already being taxed to support these Archives? Are we next going to be charged to park? Will they be charging an admission fee? Or $3.00 for a cup of coffee?

1 comment:

  1. Do you know if this is effective in 2012? Do you know of the number of staff? I can understand needing to recover cost of staff's time. However, I thought the Archives were in the public service sector.

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