From Minutes of the Oversight Committee on Public Records Dec. 16, 2015:DIRECTOR'S REPORT Mr. Corridan reported the inventory at the State Archives is being prepared for future importing into the AXAEM software in the first quarter of 2016.
Jim Corridan reported he traveled last week to Arkansas to visit with the design architects on the Archives building and they saw their work and talked about revisions and how everything is going to fit together. At this point, Indiana University is still in the process of working with their neighbors to build support and the State Archives will likely be on Indiana Avenue from the IUPUI campus. Mr. Corridan stated at this point it is likely the building will be completed in 2018.
From Minutes of March 16, 2016 Meeting:DIRECTOR’S REPORT Jim Corridan stated they are now at a point where all the data for the software from State Archives has been sent to the vendor for loading into the AXAEM software program so the catalog will be online soon. They are also in the process of sending all the Records Center data so hopefully they will be in a position where State Agencies will look at the Records Center data and see what belongs to them and the citizens of Indiana will be able to look at the Archives data and see what they can access. Mr. Corridan stated his guess is sometime at the beginning of the second quarter this will all be loaded.
Jim Corridan stated they have a huge project going with Ancestry.com where they have been working to digitize the birth, death and marriage records in Indiana. Mr. Corridan stated some of them were held by the Health Department and the Archives have copies. Mr. Corridan stated that project is near completion and in June, 2016 Ancestry will make this all available. Mr. Corridan stated it has gone slower than they anticipated because they had calculated there were about 13.5 million records and it turns out there are about 16 million records they are putting online which is one of the largest projects they have done for any State. Mr. Corridan stated once they go up in June the next three (3) years you can access that information onsite at the State Archives or you can have an Ancestry. Mr. Corridan stated after that three (3) year period the State Archives can make it available for free. Mr. Corridan stated they are also looking at something potentially doing something that the State Library does where people have access to a database called Inspire through the Internet protocol, so if you have an Indiana IT address you can access things for free. Ancestry is willing to let us negotiate the ability for citizens of Indiana with an IT authenticated address to be able to access all this for free and not have to wait for three (3) years but the rest of the nation could not do that.